-REQUIREMENTS NEEDED TO BECOME A DECA OFFICER-
President
Overall Responsibilities
1. Presides over and conducts chapter meetings in accordance with accepted parliamentary procedure.
2. Keeps the meeting to its order of business.
3. Sees that time limits are observed.
4. Handles the discussion in an orderly way:
a. Gives every member who wishes a chance to speak.
b. Tactfully keeps all speakers to rules of order and to the question.
c. Gives pro and con speakers alternating opportunities to speak.
5. Does not enter into discussion
6. States each motion before it is discussed and before it is voted upon.
7. Puts motions to a vote and announces the outcome.
8. Maintains impartiality by voting only on ballot votes or to cast the deciding vote.
9. Should be familiar enough with parliamentary law to inform the assembly on proper procedures.
10. Appoints committees when authorized to do so.
11. Suggests motions (e.g., for adjournment) but may not make them.
Other Duties and Responsibilities
1. Represents the chapter at special school events, civic clubs and other out-of- school organizations.
2. Coordinates and guides the efforts of all chapter officers.
3. Serves as ex-officio member of chapter committees.
4. Consults regularly with the chapter advisor on the progress of the chapter’s program of work.
5. Determines the need for special chapter meetings and calls them.
6. Promotes energetic activity on the part of chapter members by displaying enthusiasm.
7. Conducts himself/herself at all times in a manner that reflects credit upon the chapter.
8. Counsels with other chapter officers concerning their duties and responsibilities.
Vice President
Overall Responsibilities
1. Assists the president in the discharge of his/her duties and responsibilities.
2. Presides over chapter and executive committee meetings in the absence of the president.
3. Assumes the full duties and responsibilities of the president should he/she be absent for a long period of time or leave the chapter permanently.
4. Coordinates and guides the efforts of all chapter committees, serving as an ex-officio
member.
Secretary
The secretary of a DECA chapter is responsible for keeping an official record of all chapter meetings and participation in any other DECA activities, as well as for all chapter communications and general record keeping.
1. Takes notes and prepares adequate minutes of each regular and called meeting of the chapter. Include the following in your minutes:
2. Answers all incoming chapter correspondence.
3. Keeps a proper file of copies of all outgoing and incoming correspondence.
4. Prepares all necessary chapter records.
5. Protects any and all permanent records of the chapter.
6. Is responsible for the posting of items of common interest and benefit to members on the classroom and/or school bulletin boards.
7. Reads letters and/or other communications at chapter meetings.
8. Keeps a proper record of votes cast—especially on important issues.
9. Before each meeting, provides a list of pending and potential business (agenda) for the chairperson.
10. Is prepared at every meeting. Has at hand minutes of previous meetings, a record of
committees and their past reports, the chapter’s program of work, and a copy of a state and national DECA Handbook.
11. Is prepared at every regular meeting to keep a roll of members present and gives the chapter information about any unfinished business or any new business.
Treasurer
Overall Responsibilities
The treasurer of a DECA chapter is responsible for all financial transactions in and out of the
chapter account.
1. Receives an account for all funds that come into the chapter treasury.
2. Assists in the preparation of a statement of estimated receipts and expenditures for the
year.
3. Keeps financial records neat, accurate and up-to-date.
4. Collects all individual state and national chapter fees and becomes responsible for their
disbursement to the state and/or national treasury.
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Section III: Chapter Development
5. Pays out funds on authorization of the chapter.
6. Protects the financial reputation of the chapter by seeing that payment obligations are
promptly met.
7. Helps plan and execute the ways and means of providing for chapter income.
8. Prepares necessary statements of receipts and expenditures.
9. Serves as an ex-officio member on the finance committee.
Parliamentarian
(May be appointed by the president or elected)
Overall Responsibilities
The parliamentarian of a DECA chapter is responsible for being knowledgeable about parliamentary
procedures, and for ensuring that proper parliamentary procedure is followed for all
DECA meetings in accordance with Robert’s Rules of Order, Newly Revised .
1. Assists in learning proper parliamentary procedure.
2. Advises the presiding officer and other chapter members on points of parliamentary procedure
during meetings.
3. Has reference material pertaining to acceptable parliamentary procedure available to
refer to should the need arise.
4. Recognizes and calls the chair’s attention to significant irregularities in procedures.
5. If needed, explains any irregularity and its effect on the fair and equal rights of all chapter
members.